Application letter part 1,2,3 & 4

APPLICATION LETTER 

What is an Application Letter? 

A letter of application, also known as a cover letter, is a document sent with your resume to provide additional information about your skills and experience to an employer. 

Functional job application letter

In addition to working as a communication tool with job applicants, job application letters also work as an initial assessment tool whether they are suitable to be placed in the chosen position or included in the application letter or not.

What to Include in Your Cover Letter 

As with all cover letters, a job application letter is divided into sections:1

1. The heading, which includes your name and contact information.
2. A greeting addressed to a specific person, if possible.
3. The introduction, which should include why the applicant is writing.
4. The body, which discusses your relevant qualifications.
5. The close, which thanks the reader and provides contact information and follow-up details.
6. Your signature to end the letter.

Job application letter tips

When preparing a job application letter, follow these tips to make sure your letter includes the information a hiring manager needs:

1. Emphasize your skills and abilities

An application letter is your opportunity to sell yourself as an excellent candidate for the open position. Include specific examples of situations in which you applied your experience, abilities and skills to benefit the organization. It is also helpful to include data that supports your claims.

2. Stay concise

Although it may be tempting to include a lot of detailed information about yourself, it is important to be concise. If a hiring manager receives a letter that is multiple pages, they may not take the time to read it. A brief letter is more manageable and appealing.

3. Proofread the letter

Since this letter is serving as your first impression, you want to make sure It is as positive as possible. Make sure your letter does not have any grammatical or spelling errors to avoid a potentially negative first impression.

4. Review the job listing keywords

Most job postings will include certain skills and abilities that the hiring manager and supervisor want applicants to possess. Including these keywords in your application letter helps to show the person reviewing it you would be a good fit in that specific role.

5. Send a letter for every position to which you apply

Unless a job posting specifically states not to send an application letter, it is smart to send one for each job to which you apply. This letter offers the opportunity for a potential employer to learn more about you and gives you the chance to set yourself apart from other applicants.

How to format an application letter

When writing an application letter for a job, follow these steps to make sure you include information about yourself and your professional experience that will appeal to a hiring manager:

1. Use a professional format.
2. Create the heading.

3. Address the letter to the hiring manager.

1. Use a professional format

A job application letter should be more professional than a thank-you card or an email to a coworker or friend. The alignment of the document should include single spacing, one-inch margins and left alignment. It’s best to use a professional and traditional font, such as Times New Roman, in a size from 10 to 12 points. Try to keep your job application letter to one page. When a hiring manager reviews your job application letter, they will get their first impression of you as a potential employee, so take time to format it professionally and keep it concise.

2. Create the heading

Use a formal business heading for your job application letter. The heading should include your name and contact information, the date and the company name and address. If you send your job application letter via email, you can eliminate your name and contact information from the header and put it at the bottom of the email after the signature instead.

Example header:

Your name
Your city and ZIP code
Your phone number
Your email address

Date

Name of hiring manager or supervisor
Title of hiring manager or supervisor
Company name
Company physical address

By including a professional and detailed heading, you can make it easier for the hiring manager to follow up with you regarding the position.

3. Address the letter to the hiring manager

In your research, try to find the name of the person reviewing applications for the job. Address your letter to this person with a common business greeting, such as “Dear Mr./Ms.” and their last name. If you’re unable to find their preferred gender pronouns (she/her, them/they) of the individual reviewing your application, you can use “Dear [first and last name]” or “Dear Hiring Manager.”

How to write an application letter

1. Review information about the company and position
2. Open the letter by describing your interest
3. Outline your experience and qualifications
4. Include aspects of your personality
5. Express appreciation

6. Close the letter

1. Review information about the company and position

It’s best to write a new application letter for each position you’re applying for so you can include pertinent details and show your interest in the particular open role. Spend some time reviewing the company information, which you can likely find on the website, as well as the position listing. Compare your qualifications and experience with the list of skills in that posting. You may also want to think about specific experiences that have prepared you for the role, such as leading a team or managing a major event.

2. Open the letter by describing your interest

In the first paragraph of your letter, mention the job title for which you’re applying and where you saw the position posting. Include your specific interest in the role and company so the reader knows this is not a generic application letter. Briefly state the main experience or qualification you have that makes you a good fit. This is the section that will draw in the hiring manager as the reader of your application letter, so it is important to appeal to that person quickly and succinctly.

Example: “I saw the posting for the marketing intern role on my university’s online job board, and I am very interested. I’m drawn to your company’s mission of innovation and putting the customer first. I am in my final year of earning my bachelor’s degree in marketing with a minor in communications, so I feel my educational experience has prepared me to work in a fast-paced marketing department like the one within your organization.”

3. Outline your experience and qualifications

The next few paragraphs of your letter should highlight your experience, qualifications and skills, positioned in a way that aligns with the company’s goals and mission. For example, if you are applying for a job with a nonprofit organization that provides educational opportunities to underserved community members, you could talk about your experience with nonprofit organizations or educational offerings. Since a job application letter should stand on its own without a resume, it’s helpful to include details about your experience that relate to the position to which you’re applying.

4. Include aspects of your personality

As you’re writing your job application letter, consider how you can incorporate aspects of your personality while remaining professional. A friendly and engaging letter is likely to appeal to the reader, especially when they can get an idea of how well you might fit with the team.

For example, in the situation mentioned above, explain in your letter you are good at connecting with children or how you value community spirit.

5. Express appreciation

Before you sign off on your letter, express your appreciation to the hiring manager for reviewing your letter and considering you for the position. The hiring manager is taking time out of their day to read what you have written, so expressing your gratitude for that time spent is a polite and professional way to close the document.

Example: “I appreciate the time you have taken to review my application letter. Since you likely received a number of applications and letters for this open position, I am extremely grateful for the time you have spent reading about me and what would make me a good fit for this role.”

6. Close the letter

Many people use “Sincerely” or “Best” to close the letter, although any professional sign-off is fine to include. The final line of the letter should be your full name. If you submit a hard copy of the letter, include your signature above your typed name. When submitting an application letter via email, you should include your contact information beneath your name, rather than including it in the header.

Sending a job application letter

The format of your job application letter will depend on how you are sending it to the hiring manager or supervisor. If you plan to email the application letter, the formatting will differ from a printed, mailed letter. Your contact information should be at the bottom of an email, beneath your typed full name.

When emailing a job application letter, it is also important to consider what subject line to use to make sure the hiring manager opens the email and reads your letter. When scanning their inbox, the hiring manager will see the subject line you included first, along with your name and email address. The decision to read or delete an email ultimately depends on what subject line you choose, which means it is your chance to make a first impression.

The best subject lines are professional, polite, relevant and concise. When sending a job application email, it is important to include the title of the job into which you are inquiring or for which you are applying. Making your subject line specific also helps the reader categorize the email properly and respond accordingly. Review your subject line to make sure it is free of any errors.

Job application letter template

Consider the following template when planning your job application letter:

Your name
Your address
Your email address
Your phone number

Date

Name of hiring manager or supervisor
Title of hiring manager or supervisor
Company name
Company address

Salutation [Dear Mr./Ms.],

Outline where you saw the job posting and express your interest in working in this role.

Discuss some of your qualifications that would make you a good fit for the job.

Describe your past experience in a way that emphasizes your personality and skills, while also showcasing how you align with the goals of the company.

Express your appreciation to the hiring manager for reviewing your letter. Include any follow-up information, if applicable.

Closing [Sincerely, Best]
Your signature
Your name (printed)

Job application letter example

Use this sample job application letter to help inspire you to write your own:

Lee Jimenez
483 Apple Street
New York, NY 10001
(212) 555-8965
Lee.jones@email.com

September 15, 2019

Sarah Jenkins
Recruiter
Rogers Consulting
901 Main Street
New York, NY 10001

Dear Ms. Jenkins,

I am reaching out to you regarding the posting for the human resources consultant position I found on Indeed.com. I have a great interest in this position and would appreciate your consideration as a candidate for the role.

In my previous experience, I worked in human resources departments to provide support across several different industries. I have worked in my current role as a human resources generalist for the past four years. Prior to this job, I worked as a human resources assistant for two years, which shows my ability to advance in my career.

I have a strong passion for helping others, which is why I have found such fulfillment in human resources, providing support to my fellow employees and assisting them in ways that benefit them both personally and professionally. I also enjoy looking for solutions to common HR problems, which I feel would be a great asset in the position with your company. Since this consultant position works directly with multiple clients, assisting them in their human resources needs, I believe my innovative nature and strong skill set will help me succeed.

I have strong communication skills, which are vital to success in the HR field. I also have a bachelor’s degree in human resources from Arizona State University. Throughout my education, I worked with skilled human resources professionals who have shared their insights and experience with me. Some of my strongest skills include my ability to increase employee retention through the improvement of company culture and to develop training and education programs to ensure all employees have access to the information they need to succeed and comply with legal requirements.

I appreciate your time in reviewing this letter and hope to hear from you in regard to the next steps in the hiring process. If you have any questions or need any additional information, please don’t hesitate to contact me.

Sincerely,
Lee Jimenez

 Page 17-18, 20

exercise

Have you been able to compose a job application letter correctly?

  Safe!

  Please compare with the answers below!

Quis 

Text 1

This background, combined with over ten years of Ethylene Plant Operation as Project Management, has given me a unique perspective that would be particularly valuable in meeting the responsibilities of this position, as described in your position. I am and independent individual who capable to work under pressure.

I would welcome the opportunity to meet with you to discuss my qualifications in more detail and look forward to hearing from you soon. Thank you for your time and consideration.

Sincerely,
Dini Aminarto

1. Who wrote the application letter?
a. Project Manager
b. Jakarta Post
c. Dini Aminarto
d. Chemical Engineer

2.  What is the job position that applicant applied for?
a. Project Manager
b. General Manager
c. Chemical Engineer
d. Academician

Text 2

Mr. William Chan

Personenel Manager
Wong and Lim Consulting
PO Box 583, Kwai Chung
Kowloon

Dear Mr. Chan,
I am writing to apply for the post of Management Trainee, which was advertised on the Student Affairs Office notice board of the Hongkong Polytechnic University on 1 March 2005.

My working experience at Lucky Star Garment Manufactory Limited improved my leadership skills, communication skills and ability to work in a team environment. I have fluent spoken and written English. I also have fluent spoken and written Mandarin, and can therefore work in mainland China.

Currently I am studying a B.A. in Management at the Hongkong Polytechnic University, graduating in 2005. Subjects which I am studying that are relevant to the post of Management Trainee include Operations Management, Human Resources Management, Accounting, Marketing and strategic Management.

During my studies I have had the post of Executive in management Society. While leading and organizing Management Society. While leading and organizing Management Society activities I have improved my ability to lead and supervise subordinates effectively, ability to work under pressure and ability to work in a team environment.

Working for Wong and Lim Consulting appeals to me because it has a good reputation and it provides excellent training. Your organization produces a high-quality service, and I can contribute to this with my leadership skills and my ability to work under pressure. I am available for interview at any time. I look forward to meeting you.

Yours sincerely,
Wong Wai Man Wilfred
Excl : Resume

3. What is the job title?
A. Consultant
B. Operation management
C. Human resources management
D. Accounting
E. Management trainee

4. What is the name of the company or organization Wong Wai man Wilfred applying to?
A. Lucky Star Garment Manufactory Limited
B. Hong Kong Polytechnic University
C. Marketing and Strategic Management
D. Wong and Lim Consultant
E. Executive in the Management Society

5. How does Mr. Wilfred know this ad?

A. From Wong and Lim Consulting
B. From Student Affairs Office notice board
C. From Lucky Star Garment Manufactory
D. From Hong Kong Polytechnic University
E. From Management Society

This is a recommended video for studying this material